Purchasing Manual Procurement Policies and Procedures for NCDOT

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  • Overview

    Purchasing manual, commodities information, material pricing and other resources to assist businesses purchasing project materials through NCDOT

  • Informal Bid Process

    ​NORMALLY, THERE ARE TWO TYPES OF INFORMAL BIDS, TELEPHONE SOLICITATIONS AND WRITTEN SOLICITATIONS. DIVISION ENGINEERS, BRANCH MANAGERS, SECTION HEADS, UNIT HEADS, OR THEIR DESIGNATED AGENTS MAY SECURE INFORMAL QUOTATIONS. THE QUOTATION FORM FOUND IN THE PURCHASING WEB SITE MUST BE USED DUE TO TERMS AND CONDITIONS WHICH ARE REQUIRED. THIS FORM CAN BE DOWN LOADED AND MODIFIED TO INCLUDE DESCRIPTION OF ALL REQUIREMENTS AND SPECIFICATIONS.

      

    ​Purchase ​Minimum Requirements Comments​
    0 to $1,000.00​ ​SMALL PURCHASE DELEGATION(Except Inventory Items) ​Purchase Order Not Required
    ​0 to $5,000.00 ​COMPETITION NOT REQUIRED(Excludes Term Contracts) ​
    ​$5,000.00 to $10,000.00 ​THREE TELEPHONE OR WRITTEN QUOTE OR DOCUMENT REASON(S) FOR NOT RECEIVED 3 QUOTES. ​WRITTEN QUOTE REQUIRED FROM WINNER
    ​$10,000.00 to $25,000.00 ​PREPARE RFQ DOCUMENTS AND ADVERTISE THROUGH IPS, (INTERACTIVE PURCHASING SYSTEM). ​
    ​$25,000.00 AND UP ​PREPARE BID PACKAGE AND FORWARD TO PURCHASE AND CONTRACT. ​

     

  • Informal Bid Process

    ​NORMALLY, THERE ARE TWO TYPES OF INFORMAL BIDS, TELEPHONE SOLICITATIONS AND WRITTEN SOLICITATIONS. DIVISION ENGINEERS, BRANCH MANAGERS, SECTION HEADS, UNIT HEADS, OR THEIR DESIGNATED AGENTS MAY SECURE INFORMAL QUOTATIONS. THE QUOTATION FORM FOUND IN THE PURCHASING WEB SITE MUST BE USED DUE TO TERMS AND CONDITIONS WHICH ARE REQUIRED. THIS FORM CAN BE DOWN LOADED AND MODIFIED TO INCLUDE DESCRIPTION OF ALL REQUIREMENTS AND SPECIFICATIONS.

      

    ​Purchase ​Minimum Requirements Comments​
    0 to $1,000.00​ ​SMALL PURCHASE DELEGATION(Except Inventory Items) ​Purchase Order Not Required
    ​0 to $5,000.00 ​COMPETITION NOT REQUIRED(Excludes Term Contracts) ​
    ​$5,000.00 to $10,000.00 ​THREE TELEPHONE OR WRITTEN QUOTE OR DOCUMENT REASON(S) FOR NOT RECEIVED 3 QUOTES. ​WRITTEN QUOTE REQUIRED FROM WINNER
    ​$10,000.00 to $25,000.00 ​PREPARE RFQ DOCUMENTS AND ADVERTISE THROUGH IPS, (INTERACTIVE PURCHASING SYSTEM). ​
    ​$25,000.00 AND UP ​PREPARE BID PACKAGE AND FORWARD TO PURCHASE AND CONTRACT. ​

     
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