Purchasing Manual Procurement Policies and Procedures for NCDOT

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  • Overview

    Purchasing manual, commodities information, material pricing and other resources to assist businesses purchasing project materials through NCDOT

  • Protest Procedures

    ​TO INSURE FAIRNESS TO ALL OFFERORS AND TO PROMOTE OPEN COMPETITION, THE DEPARTMENT OF TRANSPORTATION SHALL ACTIVELY FOLLOW-UP AND BE CONSISTENT IN RESPONDING TO AN OFFEROR'S PROTEST OVER CONTRACT AWARDS.

    THIS RULE APPLIES TO CONTRACTS WITH AN ACTUAL OR ESTIMATED DOLLAR VALUE OVER TEN THOUSAND DOLLARS ($10.000.00). PROTESTS FOR CONTRACTS VALUED BELOW TEN THOUSAND ($10,000.00), DOLLARS WILL BE PROCESSED BY THE DIRECTOR OF THE DEPARTMENT OF TRANSPORTATION.

    WHEN AN OFFEROR WANTS TO PROTEST A CONTRACT AWARDED BY THE DEPARTMENT OF TRANSPORTATION VALUED ABOVE TEN THOUSAND DOLLARS ($10,000.00) IN VALUE, THE FOLLOWING PROCEDURES SHALL APPLY.

    1. THE OFFEROR SHALL SUBMIT A WRITTEN REQUEST FOR A PROTEST MEETING TO THE DIRECTOR OF PURCHASING WHICH SHALL BE RECEIVED BY THE DIRECTOR WITHIN 30 CONSECUTIVE CALENDAR DAYS FROM THE DATE OF THE CONTRACT AWARD. THE DIRECTOR OF PURCHASING SHALL FURNISH A COPY OF THIS LETTER TO THE STATE PURCHASING OFFICER WITHIN FIVE CONSECUTIVE CALENDAR DAYS OF RECEIPT. THE OFFEROR'S LETTER SHALL CONTAIN SPECIFIC REASONS AND ANY SUPPORTING DOCUMENTATION FOR WHY IT HAS A CONCERN WITH THE AWARD. IF THE LETTER DOES NOT CONTAIN THIS INFORMATION, OR IF THE EXECUTIVE OFFICER DETERMINES THAT A MEETING WOULD SERVE NO PURPOSE, THEN THE DIRECTOR MAY, WITHIN TEN CONSECUTIVE DAYS FROM THE DATE OF RECEIPT OF THE LETTER, RESPOND IN WRITING TO THE OFFEROR AND REFUSE THE PROTEST MEETING REQUEST. A COPY OF THE DIRECTOR'S LETTER SHALL BE FORWARDED TO THE STATE PURCHASING OFFICER.
    2. IF THE PROTEST MEETING IS GRANTED, THE DIRECTOR SHALL ATTEMPT TO SCHEDULE THE MEETING WITHIN THIRTY CONSECUTIVE CALENDAR DAYS AFTER RECEIPT OF THE LETTER, OR AS SOON AS POSSIBLE THEREAFTER. WITHIN TEN CONSECUTIVE DAYS FROM THE DATE OF THE PROTEST MEETING, THE DIRECTOR SHALL RESPOND TO THE OFFEROR IN WRITING WITH THE DIRECTORS DECISION. A COPY OF THE DIRECTOR'S LETTER SHALL BE FORWARDED TO THE STATE PURCHASING OFFICER.
    3. THE DIRECTOR SHALL NOTIFY THE STATE PURCHASING OFFICER IN WRITING OF ANY FURTHER ADMINISTRATIVE OR JUDICIAL REVIEW OF THE CONTRACT AWARD.
    4. THE DIRECTOR MAY APPOINT A DESIGNEE TO ACT ON THE DIRECTOR'S BEHALF UNDER THIS RULE. WHEN AN OFFEROR WANTS TO PROTEST A CONTRACT AWARDED BY THE DEPARTMENT OF ADMINISTRATION, DIVISION OF PURCHASE AND CONTRACT, THE OFFEROR WILL SUBMIT HIS REQUEST FOR PROTEST TO THE STATE PURCHASING OFFICER.

  • Protest Procedures

    ​TO INSURE FAIRNESS TO ALL OFFERORS AND TO PROMOTE OPEN COMPETITION, THE DEPARTMENT OF TRANSPORTATION SHALL ACTIVELY FOLLOW-UP AND BE CONSISTENT IN RESPONDING TO AN OFFEROR'S PROTEST OVER CONTRACT AWARDS.

    THIS RULE APPLIES TO CONTRACTS WITH AN ACTUAL OR ESTIMATED DOLLAR VALUE OVER TEN THOUSAND DOLLARS ($10.000.00). PROTESTS FOR CONTRACTS VALUED BELOW TEN THOUSAND ($10,000.00), DOLLARS WILL BE PROCESSED BY THE DIRECTOR OF THE DEPARTMENT OF TRANSPORTATION.

    WHEN AN OFFEROR WANTS TO PROTEST A CONTRACT AWARDED BY THE DEPARTMENT OF TRANSPORTATION VALUED ABOVE TEN THOUSAND DOLLARS ($10,000.00) IN VALUE, THE FOLLOWING PROCEDURES SHALL APPLY.

    1. THE OFFEROR SHALL SUBMIT A WRITTEN REQUEST FOR A PROTEST MEETING TO THE DIRECTOR OF PURCHASING WHICH SHALL BE RECEIVED BY THE DIRECTOR WITHIN 30 CONSECUTIVE CALENDAR DAYS FROM THE DATE OF THE CONTRACT AWARD. THE DIRECTOR OF PURCHASING SHALL FURNISH A COPY OF THIS LETTER TO THE STATE PURCHASING OFFICER WITHIN FIVE CONSECUTIVE CALENDAR DAYS OF RECEIPT. THE OFFEROR'S LETTER SHALL CONTAIN SPECIFIC REASONS AND ANY SUPPORTING DOCUMENTATION FOR WHY IT HAS A CONCERN WITH THE AWARD. IF THE LETTER DOES NOT CONTAIN THIS INFORMATION, OR IF THE EXECUTIVE OFFICER DETERMINES THAT A MEETING WOULD SERVE NO PURPOSE, THEN THE DIRECTOR MAY, WITHIN TEN CONSECUTIVE DAYS FROM THE DATE OF RECEIPT OF THE LETTER, RESPOND IN WRITING TO THE OFFEROR AND REFUSE THE PROTEST MEETING REQUEST. A COPY OF THE DIRECTOR'S LETTER SHALL BE FORWARDED TO THE STATE PURCHASING OFFICER.
    2. IF THE PROTEST MEETING IS GRANTED, THE DIRECTOR SHALL ATTEMPT TO SCHEDULE THE MEETING WITHIN THIRTY CONSECUTIVE CALENDAR DAYS AFTER RECEIPT OF THE LETTER, OR AS SOON AS POSSIBLE THEREAFTER. WITHIN TEN CONSECUTIVE DAYS FROM THE DATE OF THE PROTEST MEETING, THE DIRECTOR SHALL RESPOND TO THE OFFEROR IN WRITING WITH THE DIRECTORS DECISION. A COPY OF THE DIRECTOR'S LETTER SHALL BE FORWARDED TO THE STATE PURCHASING OFFICER.
    3. THE DIRECTOR SHALL NOTIFY THE STATE PURCHASING OFFICER IN WRITING OF ANY FURTHER ADMINISTRATIVE OR JUDICIAL REVIEW OF THE CONTRACT AWARD.
    4. THE DIRECTOR MAY APPOINT A DESIGNEE TO ACT ON THE DIRECTOR'S BEHALF UNDER THIS RULE. WHEN AN OFFEROR WANTS TO PROTEST A CONTRACT AWARDED BY THE DEPARTMENT OF ADMINISTRATION, DIVISION OF PURCHASE AND CONTRACT, THE OFFEROR WILL SUBMIT HIS REQUEST FOR PROTEST TO THE STATE PURCHASING OFFICER.
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