The Integrated Mobility Division (IMD) requires a system of inventory and maintenance of transit vehicles, facilities and equipment to be used for cataloging information about capital purchases. Project planning is required when financial resources are limited. This system is the basis for assessments and budgeting as these assets meet useful service life.
Transportation Use of Project Equipment: Equipment and supplies purchased with project funding must be used for public transportation purposes only. Assets are not to be shared or used by other agencies in the area/region, or other departments, divisions, or offices the grantee may have that are not directly associated with public transportation. Any damage to project property resulting from abuse or misuse occurring with the grantee’s knowledge and consent, the grantee is required to restore the damaged equipment or property to its original condition without using grant funds or refund its value of the Federal and state share to IMD.
Construction and Facility Projects: IMD will provide planning assistance and oversight/ monitoring for construction and facility projects to assure compliance with Federal and state requirements. IMD concurrence will be required with all steps of the project.
Requirements:
- Facility Maintenance Plan: A Facility Maintenance Plan is required for facilities funded with Federal and/or state funds, see Attachment 203‐1. These facilities are required to submit an annual Facilities Maintenance Report and can use the guidance found in Attachment 203-2. A template for the report is also included in Attachment 203‐4.
- Flood Insurance: Recipients must have flood insurance under the National Flood Insurance Act of 1968 for federally-funded buildings located in areas that have been identified as having special flood hazards. Section 102(a) of the Flood Disaster Protection Act of 1973, as amended, 42 USC 4012a(a), with respect to any project activity involving construction or an acquisition having an insurable cost of $10,000 or more. This prohibits the Federal government from providing funds for acquisition or construction of buildings located in a special flood hazard area (100-year flood zone) unless the owner of the property first has obtained flood insurance. Specifically, Federal agencies may not provide any financial assistance for the acquisition, construction, reconstruction, repair, or improvement of a building unless the recipient has first acquired flood insurance under the Flood Disaster Protection Act (FDPA) to cover the buildings constructed or repaired with Federal funds.
Self-insurance may not be used to satisfy flood insurance requirements for non-state entities or states that have not been exempted from the requirements by the Federal Insurance Administrator.
IMD defines adequate flood insurance as being based on an appraisal and if new construction, amount of funding used, if already built, an appraisal within 6 months of purchase. This will be verified on an annual basis and anytime flood hazards are updated by the appropriate authority by confirming with the NC Flood Plain Mapping Program (https://flood.nc.gov/ncflood/). This will also be updated in IMD's Real Property Inventory and confirmed by the subrecipient when the Annual Facility Maintenance Checklist is submitted.
- NCDOT-Sponsored Group TAM Plan: FTA requires all recipients of FTA funds to submit a Transit Asset Management (TAM) Plan. All Tier II transit agencies in North Carolina are eligible and expected to participate in the NCDOT-Sponsored Group TAM Plan, but they may choose to opt out of this plan. This decision must be provided to IMD in writing, which will be listed in the NCDOT-Sponsored Group TAM Plan.
- Opt-Out Submission of Documentation: If an agency chooses not to participate in the NCDOT-Sponsored Group TAM Plan, they must submit an updated TAM Plan through the EBS Portal (formally Partner Connect) with all subsequent requests for reimbursement.
- Transit Asset Management (TAM) Inventory: Participating agencies in the NCDOT-Sponsored Group TAM Plan must maintain a cloud-based TAM Inventory to be included in the Statewide TAM Plan Performance Targets and NCDOT-Sponsored Group TAM Plan, to which IMD has access and can utilize as part of the FTA reporting requirement. See the TAM Inventory template included in Attachment 203‐3. IMD requests that ALL agencies creating their own TAM plan, regardless of funding conditions, submit this plan to IMD.
- Signed TAM Inventory Certification: Each agency must affirm participation in the NCDOT-Sponsored Group TAM Plan, and that all information in the TAM Inventory is accurate with a signed certification. See Attachment 203-3, Tab "4. Completion".
Attachment(s):
