ProcurementForms, Contracts, RFP’s, Policies and FAQ’s

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  • IMD Procurement Section

    ProcurementPro

    Starting in FY26, IMD will start requiring the utilization of National RTAP's ProcurementPRO tool for all Procurements over $10K.  

    The ProcurementPRO tool is designed to work for micro-purchases (less than $10,000), small purchases ($10,000 to $250,000), and large purchases (above $250,000).  IMD is only requiring use of the tool for purchases above $10k.

    Access to ProcurementPRO can be found on the National RTAP page here: https://www.nationalrtap.org/Technology-Tools/ProcurementPRO

    You will need to setup a login your first time accessing the portal.

    ​Training was conducted on May 7th and was recorded, see link below.      

    Recording

    To find out more, click here - ProcurementPRO​

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    Statewide Vehicle Contract 

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    New RFP Preparation

    On 06/25/25, IMD released a Survey to all agencies to share their opinion on vehicle and option needs.  We received 70 responses and have analyesed all of the feedback.  Two feedback sessions were completed in late July to discuss the feedback we received and seek more details.

    • Transit Agency Vehicle Spec Discussion Session (General Session) was on Tuesday July 19th and was open to all agencies.  Discussion was on the following vehicle sizes; Minivans, SUVs, Light Commercial Vehicles, Cutaways and 20-25 Foot Buses and options available and desired.
      • ​Transit Agency Vehicle Spec Discussion Session (Large Bus Session) was on Thursday July 31st and was open to all Urban agencies and agencies that expressed interest in the following vehicle sizes; 30-35 Foot Heavy Duty Buses, 35-40 Foot Heavy Duty Buses and Larger than a 40' Heavy Duty Buses also included information on options available and desired.

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        Transit Software Solution Statewide Contracts

        NCDOT-IMD will hold three vendor demonstrations to show what software solutions are currently being offered under the statewide contract.  Please remember the following information:

        • This statewide contract was put in place to help alleviate the administrative burden of having to do individual RFPs for software procurement, but it does not eliminate the ability for agencies to do their own procurement process.
        • This contract does not obligate any agencies to use these vendors, and it does not exclude the usage of any other scheduling software.
        • Agencies are allowed to and encouraged to continue with their existing contract and extend their contracts, as necessary.
        • Vendors who were not selected, or that were found not compliant with the statewide contract can appeal the decision. The appeal process goes through the NCDOT-Procurement Team, IMD will not be able to provide updates on the status of any appeals.
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