The Materials Received Report (MRR) should be completed when any material is received on the project that is to be incorporated into the construction on a temporary or permanent basis. The MRR should not be completed for certain items including, ABC, Ready-Mixed Concrete, Materials used in Ready-Mixed Concrete, and Asphalt. It is not necessary to fill out materials received reports for asphalt cement and nonstrip additive since these items are accepted by certification. See the QMS Manual for current procedures regarding asphalt cement and nonstrip additive. This documentation is necessary to ensure that all materials are tested and meet the requirements of Division 10 of the Specifications. The Minimum Sampling Guide lists materials that are pretested and materials that are to get sampled by project personnel. The Minimum Sampling Guide can be accessed through the References section of HiCAMS, or from the Materials and Tests Home page.
The HiCAMS User Guide should be referenced for instructions on how to enter materials in HiCAMS.
Material Received Reports entered into SharePoint should have all certifications attached at the time of entry.
Materials Received Report
The Inspector or person receiving the materials should provide the following items that are included on the Materials Received Report (MRR):
1. Add: This is the location to add digital documents including scanned certification letters, invoices, shipping tickets, etc.
2. Line Item #: This is the line item of the contract, with which the material is associated.
3. Report No.: The number of the MRR numbered consecutively beginning with the Number 1.
4. Date Received: The date the material was received on the project.
5. Material & Type, Grade, or Class: List materials by name under the appropriate line item codes included in the contract. Enter sizes, class, and type of each material. The material should be listed in the appropriate contract payment unit if applicable. If an item is incidental to another pay item, such as steel offset blocks are incidental to the pay item steel beam guardrail, then list the contract line code item.
6. Unit of Measure: Enter the unit of measure (such as linear feet (LF), each (EA), pounds (lbs.), etc.) as appropriate.
7. Quantity: The quantity of material received based on the unit of measure.
8. Produce/Supplier/Manufacturer: Enter the producer or manufacturer, not the supplier. Examples of suppliers are Lowes, Silverman, etc. “General Materials" is acceptable for PVC pipe.
9. Alternate ID/Plant: The Alternate ID is a numbering system used to identify approved plants/manufacturers that are on the Materials and Tests approved list in HiCAMS. The Alternate ID is the first two letters and first two numbers included in the documentation submitted for the material.
10. All Certifications Received: Make sure you have received all appropriate certifications required per Article 106-3(E) of the Standard Specifications. Enter “Yes" once received.
11. Other Identifying Information:
- If an item is pretested and stamped “Approved for Use," enter “NCDOT stamped."
- Plastic Pipe: State if it is Schedule 40.
- Posts/Blocks/Poles: State if wood, steel, or plastic. If wood, state “AWW."
- Reinforcing Steel: Attach a Certified Mill Test Report and M&T Form 913. The quantity on Form 913 must match the quantity listed on the MRR. The heat numbers on Form 913 must match the heat numbers on the Certified Mill Test Report.
- H-piles: The heat numbers must be listed on the MRR. A Certified Mill Test Report must be attached to the MRR and the heat numbers must match.
RC Pipe: Alternate IDs should be listed on the manufacturer's bill of laden
12. Contractor: The prime Contractor for the project. The Subcontractor may also be included if all items are specific to his work.
13. Resident Engineer: Name of Resident Engineer for the project
14. Inspector Name: The Transportation Technician's signature receiving the material
15. Contract No.: This is auto populated.
16. Remarks: Include other identifying information about the material (: The batch, lot, tag, or heat numbers, if applicable.
17. Title: Should include some details of the material to make the report easier to find later.
18. Entered in HICAMS?: Should be selected only after the report has been entered into HICAMS.
19. Date: This field is auto populated.
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