Local Programs Information on Municipal and Developer Agreements and Locally Administered Projects

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  • Local Programs Management Office (LPMO)

    The LPMO is a central office that oversees the creation, delivery, and execution of Municipal and Developer agreements that are requested by NCDOT Business units, Division Offices, or other NCDOT personnel and are connected to the development, construction, and operation of transportation projects.

    The LPMO also provides oversight and guidance to locally developed and -delivered projects that NCDOT reimburses with Federal and/or State funds. The LPMO assists with and provides standards for successful administration and close-out of projects.​​

​Please use the above tabs to explore our website further. If you are a local government agency with a Federal-aid project to deliver, please select “Local Projects" above.  If you have a question about how to execute an agreement or where to find more information about agreements, please select the “Agreement" tab.  For Division staff, please select “Division Resources" – this will also connect you to Inside NCDOT.

A library of Frequently Asked Questions and Answers is linked above.

OTHER HELPFUL LINKS

​IMPORTANT: The following units and sections develop their own Agreements.  Please contact these units directly:


WHAT IS AN AGREEMENT?

An Agreement is a binding, legal document between two or more parties that details responsibilities, costs of work and financial commitments, project delivery requirements, schedule, and maintenance as appropriate per agreement. Each agreement will have different provisions depending upon the scope of work and responsibilities by each party.


WHY DO WE NEED AN AGREEMENT?

An Agreement must be in place before the Department can reimburse funds or receive funds. An Agreement is also needed if maintenance resposibilities need to be identified.


WHAT IS THE TIMELINE OF THE AGREEMENT PROCESS?

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HOW ARE AGREEMENTS EXECUTED?

NCDOT is now using DocuSign to execute agreements. Entities working with NCDOT do not need a DocuSign account. The Entity will receive a DocuSign email/link and agreement will route to all parties for signature. All parties will receive an electronic copy of the fully executed agreement.

 Click here for quick reference guide to Agreement Execution and DocuSign. 

​HOW DO I REQUEST AN AGREEMENT?

For Federal-aid projects that a Municipality is delivering, the Municipality will request agreements through the EBS portal (see Local Projects tab). All other agreements will be requested by the Division or Business Unit (see Division Resources tab).I

​WHAT IS A LOCALLY-ADMINISTERED PROJECT?

Local Government Agencies, or LGAs, receive federal and state money based on the recommendations of Metreopolitan or Rural Planning Organizations (MPOs and RPOs); through prioritization via the Strategic Transportation Initiative (STI); by applying and receiving Federal grants; or by Legislative directives. Per NC Board of Transportation (BOT) policy, LGAs are generally responsible for developing and delivering the project or implementing a program. Examples of typical local projects include:

  • ​Greenways or Multi-Use Paths, or Sidewalks
  • Intersection Improvements (crosswalks, turn lanes)
  • Bicycle Lanes


WHAT IS NCDOT'S ROLE?​

NCDOT's role is to advise, approve and oversee the proper expenditure of funds by an LGA on an eligible project or program. NCDOT is committed to establishing appropriate oversight to ensure the best use of public funds and compliance with all applicable state and federal regulations.


ENTERPRISE BUSINESS SERVICES (EBS)​

The New Local Project Management Tool is now LIVE! Please use the Security Form​ to request a user id and password.

ACCESS to the Project Managment Tool: Enterprise Business Services

QUICK GUIDES to navigating the EBS Portal​:

WEBINAR: EBS Portal Overview

LAP and EBS Overview.pdf​​


*** NEW *** TOLL CREDIT PILOT PROGRAM

NCDOT is implementing a toll credit pilot program that will allow local governments with TAP, CMAQ, or CRP-funded projects to apply for toll credits to cover the non-federal match of additional costs to projects. The goal is to identify and support those projects where the delay in delivery is caused by funding constraints. Toll credits are a flexibility the NCDOT can use to help offset increased costs on local projects.

Please Note: This pilot program is not​ open to any DA-funded projects.  DA funds are allocated by Transportation Management Areas (TMAs), which are MPOs with a population of more than 200,000.

Helpful Links:

A webinar for locals will be held on March 26 at 11 am - check the Local Project Delivery Resources page to register.

The Smartsheet Application will be open from March 31 to May 31. A live link will be provided on March 31.


LOCAL PROJECTS RESOURCES

Federal and State funding is available to LGAs for a variety of projects and planning activities. To provide guidance about the requirements associated with the LAP process, a series of resources have been developed and are being revised and updated. 

***CHECK BACK OFTEN FOR UPDATES***

 Visit the LOCAL PROJECT DELIVERY RESOURCES​ web page for more information.​

​MUNICIPAL / D​EVELOPER AGREEMENTS

LPMO is responsible for the preparation and execution of Municipal and Developer Agreements, mainly on the Highway Division side of NCDOT. All Agreements must appear on the NC Board of Transportation (BOT) Agenda Item O prior to execution by the Department.  The Divisions and Business Units are responsible for making agreement requests to the LPMO.

​​NEW! SEVEN-PART TRAINING ON ALL THINGS MUNICIPAL AGREEMENTS

Basic information on Agreements is below; however, the training will provide a deep dive into NCDOT Division and Business Unit responsibilities for municipal agreements.

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1.     HOW DO I REQUEST AN AGREEMENT?​​​


The Municipal Agreement Management System (MAMS) allows Business Units and Divisions to request municipal and developer agreements, provides a workflow to track review and approval of agreement, incorporates DocuSign into the Agreement execution process, and provides a direct workflow to Accounts Receivable for posting funding and setting up “fiscal documents" in SAP, or Accounts Payable to set up purchase orders for reimbursing outside entities.​

    • Do you need access to the Municipal Agreements Request System?  Ask your BSIP Security Coordinator for the roles in the attached: Agreement Request Roles.

    • Do you need access to the Agreements Web Application (the “Burgundy" system)? Send an e-mail to your LPMO Contract Officers.

See Session 1A of the Municipal Agreements Training Series​.


2. WHAT IS THE BOT AGENDA SCHEDULE?

The Board of Transportation meets on the following dates  in 2025. For a schedule of submittal deadlines to LPMO, click here . To understand the timelines for requesting agreements, receiving approval, and running on the BOT Agenda, see below.


See Session 1B of the Municipal Agreements Training Series​.


3.     WHAT ARE THE AGREEMENT TYPES?

A brief summary of Agreement types is below.

    • ​ACCOUNTS RECEIVABLE – NCDOT is performing work or providing            services with reimbursement by the Other Party to NCDOT.
    • ​ACCOUNTS PAYABLE – The Other Party to the Agreement is providing work or delivering a project with reimbursement by NCDOT to the Other Party.
    • NO FUNDING - Agreement between NCDOT and the Other Party that             defines responsibilities of each party - no funding is exchanged.


4. ​​​​     HOW ARE AGREEMENTS EXECUTED?

The Department is using DocuSign for execution of Agreements and the DocuSign interface is embedded in the new Agreements Request System in EBS. To understand how the DocuSign process work, please see the links below. We encourage you to talk to your local signing partners to make sure they understand the DocuSign process.

    • DocuSign Quick Reference Process

See Session 2 of the Municipal Agreements Training Series​.​ 


​​​LOCALLY-ADMINISTERED PROJECTS

​​​​​Per the NCDOT/FHWA Oversight and Stewardship Agreement, NCDOT has been delegated oversight authority for locally-administered projects. NCDOT's oversight is spread among multiple business units, but Division Offices have a primary role in reviewing, approving, and certifying that Local Projects are administered in accordance with accepted standards and procedures.


***A Teams site has been established for Division staff that administer Local Projects - please send a request to LPMO@ncdot.gov if you need access.***

             

DOT GRANTS IN EBS
The DOT Grants tile in EBS allows you to access all locally-administered/federally funded projects and review agreements, documentation, authorized funding, reimbursements, and status. The platform is accessible to both local government agencies (LGAs) who are responsible for submitting documentation for DOT to review. A request for an Agreement in the portal initiates the project delivery process. Division staff providing project management for Locally Administered Projects (LAP) should get access to the EBS Portal for review and approval of project deliverables for project delivery.


Do you need access to the DOT Grants tile?  Ask your BSIP Security Coordinator for the roles in the example role change form found on the Teams site.

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