A partnership between a qualified subrecipient and the state is initiated upon awarding a grant. The terms of this partnership are outlined in a contract that guides the administration of the project throughout the period of availability.
Authorized Official Role and Responsibilities: The Authorized Official will be designated through the governing body by way of resolution. This Authorized Official may act as the administrator of the award throughout the performance of the project or the authorized official may delegate the authority to an alternate person. Notice of the Delegation of Authority to an alternate must be on file at IMD. The Notice of the Delegation of Authority must be resubmitted to IMD each time there is a change affecting the delegation. See Attachment 00-1.
Funds Availability – Project Duration: IMD will determine the beginning and ending dated of the period of performance for each project. The period of performance will be described in the application and included in the grant agreement. Expenditures on approved project activities must occur within this time.
Grant Agreement/Contract: A legal agreement between the grantee and the State will be executed once IMD has received Board of Transportation and FTA funding approval and after the state budget is finalized. The agreement contains the terms, conditions, budgetary constraints, reporting requirements and performance expectations of the project. Failure to comply with any of the provisions of the agreement or to make reasonable progress on the project could result in the suspension or termination of the reimbursement process.
IMD Concurrence: Before beginning any project, Subrecipients should determine whether there are any details of the project that require IMD concurrence during the project or before incurring an expense including, but not limited to:
- Requests for proposals, draft contracts, and contract award documents;
- Fully Allocated Cost Calculation;
- Changes to project implementation or activities; and,
- Procurement documents.