The Integrated Mobility Division (IMD) requires a system of inventory and maintenance of transit vehicles, facilities and equipment to be used for cataloging information about capital purchases. Project planning is required when financial resources are limited. This system is the basis for assessments and budgeting as these assets meet useful service life.
Transportation Use of Project Equipment: Equipment and supplies purchased with project funding must be used for public transportation purposes only. Assets are not to be shared or used by other agencies in the area/region, or other departments, divisions, or offices the grantee may have that are not directly associated with public transportation. Any damage to project property resulting from abuse or misuse occurring with the grantee’s knowledge and consent, the grantee is required to restore the damaged equipment or property to its original condition without using grant funds or refund its value of the Federal and state share to IMD.
Construction and Facility Projects: IMD will provide planning assistance and oversight/ monitoring for construction and facility projects to assure compliance with Federal and state requirements. IMD concurrence will be required with all steps of the project.
Required Documents:
- Facility Maintenance Plan: A Facility Maintenance Plan is required for facilities funded with Federal and/or state funds, see Attachment 203‐1. These facilities are required to submit an annual Facilities Maintenance Report and can use the guidance found in Attachment 203-2. A template for the report is also included in Attachment 203‐4.
- NCDOT-Sponsored Group TAM Plan: FTA requires all recipients of FTA funds to submit a Transit Asset Management (TAM) Plan. All Tier II transit agencies in North Carolina are eligible and expected to participate in the NCDOT-Sponsored Group TAM Plan, but they may choose to opt out of this plan. This decision must be provided to IMD in writing, which will be listed in the NCDOT-Sponsored Group TAM Plan.
- Opt-Out Submission of Documentation: If an agency chooses not to participate in the NCDOT-Sponsored Group TAM Plan, they must submit an updated TAM Plan through the EBS Portal (formally Partner Connect) with all subsequent requests for reimbursement.
- Transit Asset Management (TAM) Inventory: Participating agencies in the NCDOT-Sponsored Group TAM Plan must maintain a cloud-based TAM Inventory to be included in the Statewide TAM Plan Performance Targets and NCDOT-Sponsored Group TAM Plan, to which IMD has access and can utilize as part of the FTA reporting requirement. See the TAM Inventory template included in Attachment 203‐3. IMD requests that ALL agencies creating their own TAM plan, regardless of funding conditions, submit this plan to IMD.
- Signed TAM Inventory Certification: Each agency must affirm participation in the NCDOT-Sponsored Group TAM Plan, and that all information in the TAM Inventory is accurate with a signed certification. See Attachment 203-3, Tab "4. Completion".
- SSP/PR Visit Review: Representatives from IMD will review a percentage of each Asset Category Rolling Stock, Equipment, Facilities during each site visit per the most updated TAM Inventory.
Attachment(s):
