ProcurementForms, Contracts, RFP’s, Policies and FAQ’s

ATTENTION PLEASE READ​:

BEFORE making a $10,000 or greater (procurement) purchase, contact IMD's Procurement Section Staff to ensure approval to make the purchase and to follow proper procedures in order for project costs to be reimbursed.​

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NCDOT-IMD will hold three vendor demonstrations to show what software solutions are currently being offered under the statewide contract.  Please remember the following information:

• This statewide contract was put in place to help alleviate the administrative burden of having to do individual RFPs for software procurement, but it does not eliminate the ability for agencies to do their own procurement process.
  
• This contract does not obligate any agencies to use these vendors, and it does not exclude the usage of any other scheduling software.
• Agencies are allowed to and encouraged to continue with their existing contract and extend their contracts, as necessary.
• Vendors who were not selected, or that were found not compliant with the statewide contract can appeal the decision. The appeal process goes through the NCDOT-Procurement Team, IMD will not be able to provide updates on the status of any appeals.

The following demonstrations have been scheduled:

• Transit Software Solution Vendor Demo (RideCo US, Inc.) – Wednesday, April 2^nd, at 12pm – Link: Join the meeting
• Transit Software Solution Vendor Demo (Via Mobility, LLC.) – Thursday,   ​April 3^rd, at 2pm – Link: Join the meeting
• Transit Software Solution Vendor Demo (Spare Labs, Inc.) – Friday, April 4^th, at 1pm – Link: Join the meeting

Each demonstration will include time to hear what the vendor is offering through their contract with NCDOT-IMD, a Question and Answer period and some discussion on contracting logistics and funding availability.

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​ProcurementPRO 

​In FFY26, IMD will start requiring the utilization of National RTAP's ProcurementPRO tool for all Procurements over $10K.  The ProcurementPRO tool is designed to work for micro-purchases (less than $10,000), small purchases ($10,000 to $250,000), and large purchases (above $250,000).  IMD is only requiring use of the tool for purchases above $10k.

Training Rollout is as follows:

• Intro - Wednesday April 9^th, during our Transit Call, Erik Dickey (NRTAP) will give a quick teaser for training.
• Training Session - Wednesday May 7^th, at 1pm, Erik Dickey and Mike LaBello (NRTAP) will give an in general, 1-1.25 hour presentation that will also include some procurement policy information related to the use of PP.  This will be recorded.
• Training Session - Wednesday June 18^th, at 1pm, Erik Dickey and Mike Labello (NRTAP) will give training specific to agencies that will be required to use it in the coming year (FY26).  This training will be invitation only.
  
• Pilots - If you have a current procurement you are going through and would like to be a pilot procurement, we would welcome your participation.  Once FY26 starts on July 1st, the pilot program will end.
  

To find out more, click here - ProcurementPRO​