Unified Grant ApplicationUnified Grant Application (UGA)

Unified Grant Application (UGA)
The Unified Grant Application (UGA) is designed to simplify, streamline, and modernize the process by which applicants apply for state-administered transit funds.
Please download the UGA Guidance. IMD opened the Call for Projects on April 1, 2025:
FY27 Unified Grant Application (UGA)
*Note the UGA PDF works best when saved to your computer and opened in a PDF reader.
Supplemental documents and guidance are provided under the tabs below. Additional calls for projects including SMAP, ROAP and 5303, can be found as links under the Timeline.
Please contact your assigned Regional Grant Specialist for further assistance.
IMD has prepared an FY27 Unified Grant Application (UGA) Overview handout as a job-aid to guide subrecipients through the phased approach of the FY26 UGA. Each phase lists the details and steps which will occur as the application moves through the process.
The following documents are job aids and information to assist with the UGA. The UGA Roadmap is your guide to getting started, illustrating the relationship between each document.
Funding Program Cheat Sheet – this documents provides information to sub-recipients on the various programs and is a quick reference guide.
- FY27 NCDOT IMD UGA Funding Cheat Sheet

Timeline

DATES	TASK/EVENT
April 1, 2025	Grant Application Package Distributed
April 1 - October 3, 2025	Regional Grant Specialists Available to Assist Grantees with Questions
June 2, 2025	Pre-Application Due to NCDOT
July 1, 2025	Program Applications in EBS Open
October 3, 2025	EBS Grant Application Due to NCDOT
October - December, 2025	Grant Applications Review Process
January - April 2026	IMD makes funding recommendation to NCDOT Board of Transportation
February - June 2026	FTA grant review and award for federal funding
July 1, 2026	Effective date of one-year grant agreement

Off-Cycle Funding Programs
Click the links below to access the most recent application/guidance for ROAP, SMAP, 5303, TDM, and Internship Demonstration Grant.
- FY26 Rural Operating Assistance Program (ROAP) Application (coming soon)
- FY26 State Maintenance Assistance Program (SMAP) Application (coming soon)
- FY27 5303 Application (coming soon)
- TDM (TBD) (coming soon)
- Internship Demonstration Grant Application (coming soon)

Supplemental Documents

Supplemental Documents, Program Documents and Checklists

Below are individual links for the supplemental documents.

Master Documents are required for all rural grants, and Traveler's Aid and ConCPT grants for Direct Recipients

Individual grant programs such as 5311 Admin/Operating, Combined Capital, 5310 programs among others.

5311 Admin/Oper (Refer to 5311 Admin/Operating tab on UGA Checklist)
Combined Capital (5311 & 5339)
Capital Cost of Contracting (5311)
5310 Operating
5310 Capital Purchase of Service
5310 Mobility Manager
Rural State Operating
ConCPT-CO (Coordination)
ConCPT-CN (Consolidation)
Traveler's Aid
NON-STI Rural Expansion Vehicle
Rural STI
Urban State Match (Direct Recipient)
Urban Advanced Technology (Direct Recipient)

Urban STI (Direct Recipient)
5303 Planning (MPO) - Will open Fall 2025

Checklists for rural sub-recipients and Direct Recipients

Tracking sheet for application progress (optional, does not need to be submitted to IMD
- FY27 NCDOT IMD UGA Progress Sheet

Training Webinars and Presentations

IMD conducted training webinars on the new UGA program to facilitate the use of the new material.

Unified Grant Application (UGA) Program Playlist

The recording is posted here - Unified Grant Application Training Recording
The presentation used for the Call for Projects training is posted here - Unified Grant Application Training Presentation

News & Updates
April 1, 2025 -
IMD has published the FY27 Unified Grant Application and opened the Call for Projects.

Smartsheet Quick Reference Guide - IMD has gathered tips and tricks to best utilize Smartsheet and prepared this reference guide. This guide includes how to complete Smartsheet forms and grids which are used throughout the entire UGA process.
UGA Progress Sheet - This progress sheet serves as a tracking sheet for the application process. This progress sheet does not need to be submitted to IMD.

UGA Roadmap - This document provides a quick snapshot of the UGA tools and resources. This roadmap is especially helpful for those who are new to the UGA process.
IMD has prepared the following short video tutorials for each phase of the UGA.
- Unified Grant Application (UGA) Program Playlist
If you have questions or need additional information, please contact your assigned Regional Grant Specialist, or contact me at cmfreitag@ncdot.gov.
March 2025 -
This is the list of eligible replacement vehicles for the FY26 Combined Capital Application. EBS Applications will be open in July.
IMD Replacement Vehicle Finance Report_20250304

UGA Feedback Link
UGA Feedback – Click Here

Contacts
Kenetta Spence
Deputy Director of Finance and Grant Administration
Integrated Mobility Division
North Carolina Department of Transportation
(919) 707-4673 (Office)
kmspence1@ncdot.gov

Carolyn M. Freitag
Interim Grant Administration Manager
Integrated Mobility Division
North Carolina Department of Transportation
(919) 707-4677 (Office)
cmfreitag@ncdot.gov

Contact your assigned Regional Grant Specialist here:
Regional Grant Administration Contacts

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