The receipt of Federal and state funds come with the adoption and maintenance of certain policies, plans, and documents.
Required Policies & Plans of Grant Recipients
- Title VI Plan;
- Americans with Disabilities (criteria based);
- Equal Employment Opportunity (criteria based);
- Open Meetings;
- Conflict of Interest/Ethics;
- Grants Management;
- Record Retention and Storage;
- Transportation Advisory Board Handbook;
- Travel;
- Contract Rates (all receiving funds for purchase of service or to provide transit service grants);
- Personnel & Training Policies;
- Labor Complaint Process & Job Descriptions;
- Financial Management Procedures;
- Cost Allocation Plan/Indirect Cost Plan (all requesting G-481 reimbursement in Admin grants); and,
Applies to Transit Providers, only:
- Vehicle, Camera & Facility Maintenance;
- Safety and Security;
- System Safety Plan (SSP) (transit providers);
- Public Transportation Agency Safety Plans (PTASP) (5037 Recipients Only);
- Camera Video Data Usage, Retention and Dissemination;
- Drug and Alcohol;
- Transit Asset Management;
- Verification of background checks, driving records, and Federal exclusions that enable the transit provider to comply with the Medicaid requirements or that include terms that are stricter than those required by FTA or NCDOT;
- Budget Procedures & Five‐year Budget Plan;
- Cash Management and Handling & Fare Collection Procedures;
- Credit Card Usage & Petty Cash Procedures;
- Seatbelts (does not apply to disabled passengers unless they are required for all passengers);
- CDL Requirements;
- Daily Vehicle Inspections;
- Vehicle operations during inclement weather;
- Child Safety Seats;
- Texting and Messaging while driving Policy (NCGS 20-137.4A);
- No Smoking (signs must be displayed in the vehicle);
- Reflective Vest Usage (if applicable) (type, timing, conditions);
- Accident/Incident Reporting;
- Vehicle Utilization & Maintenance;
- Operation of Transit Services;
- Management of Transit Services;
- Charter Bus Service (NOT ALLOWED for 5311 Recipients); and,
- Exclusive School Bus Routes (NOT ALLOWED for 5311 Recipients).
