collapse Title : 00 - INTRODUCTION ‎(3)
collapse Title : 001 - Communication ‎(1)
collapse Title : 002 - Required Documents, Plans, Policies and Reporting  ‎(2)
collapse Title : 003 - Postings ‎(1)
collapse Title : 0100 - Funding Applications ‎(4)
collapse Title : 0200 - Project Administration ‎(5)
collapse Title : 0300 - Finance ‎(3)
collapse Title : 0400 - Vehicles ‎(9)
collapse Title : 0500 - Transit Services ‎(3)
collapse Title : 0600 - Safety and Security ‎(1)
collapse Title : 0700 - Training ‎(1)
collapse Title : 0800 - Coordination, Regionalization, and Connectivity ‎(1)
collapse Title : 0900 - Reserved for Future Revisions ‎(1)
collapse Title : 1000 - Technology ‎(1)
collapse Title : 1100 - Planning ‎(1)
collapse Title : 1200 - Civil Rights ‎(5)
collapse Title : 1300 - Compliance ‎(7)
collapse Title : 1400 - Oversight ‎(3)
collapse Title : 1500 - Other ‎(1)
collapse Title : 2000 - Director Guidance ‎(1)
collapse Title : 2100 - Management Practices ‎(2)
collapse Title : 3000 - Doing Business ‎(4)
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  • 002 - Required Documents, Plans, Policies and Reporting

  • Required Policies and Procedures (Board Approved vs Non-Board Approved)

  • There are certain policies and plans required for Federal Transit Administration's (FTA) transportation grant recipients and transit providers.  Some of these policies and plans require approval by the grant recipient's or transit provider's governing board (county commissioners, city council, etc.).   This chart includes the required policies and plans and whether approvals are required.  If approval by the governing body is not required, the recipient or transit provider may develop and implement the plan or policy without the approval of the governing board.  However, IMD may still require the grant recipient to provide a copy of the policy or plan even if approval is not required.


    Required Policies & Plans for Grant Recipients:

    Required Policy/PlanDetailsApproval Required
    Americans with Disabilities Plan
    Criteria basedNo
    Conflict of Interest/Ethics Policy No
    Contract Rates All grants receiving funds for service purchase or to provide transit service Yes
    Cost Allocation Plan/Indirect Cost PlanAll administration grants requesting G-481 reimbursement No
    Equal Employment Opportunity Criteria basedYes, if criteria met
    Financial Management Procedures Yes
    Grants Management Yes
    Labor Complaint Process & Job DescriptionsEEO criteria basedYes, if criteria met
    Open Meetings No
    Personnel & Training Policies No
    Record Retention and Storage No
    Title VI Plan Yes
    Transportation Advisory Board Handbook No
    Travel No

    Required Policies & Plans for Transit Providers Only:

    Required Policy/PlanDetailsApproval Required
    ​Accident/Incident Reporting
    Budget Procedures & Five‐year Budget Plan No
    Camera Video Data Usage, Retention and Dissemination No
    Cash Management and Handling & Fare Collection ProceduresShould be in the Financial Management ProcedureYes
    CDL Requirements No
    Charter Bus ServiceNot Allowed for 5311 RecipientsNo
    Child Safety Seats No
    Credit Card Usage & Petty Cash ProceduresShould be in the Financial Management ProcedureYes
    Daily Vehicle Inspections No
    Drug and Alcohol No
    Exclusive School Bus RoutesNot Allowed for 5311 RecipientsNo
    Management of Transit Services
    No SmokingSigns must be displayed in the vehicleNo
    Operation of Transit Services
    Public Transportation Agency Safety Plans (PTASP) 5037 Recipients OnlyYes
    Reflective Vest Usage If applicableNo
    Safety and Security No



    Does not apply to disabled passengers unless they are required for all passengersNo
    Texting and Messaging while driving Policy
    NCGS 20-137.4ANo
    Transit Asset Management No
    Vehicle, Camera & Facility Maintenance No
    Vehicle operations during inclement weather No
    Vehicle Utilization & Maintenance No
    Verification of background checks, driving records, and Federal exclusions that enable the transit provider to comply with the Medicaid requirements May also include terms that are stricter than those required by FTA or NCDOTNo

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