This report should be used to give a daily detailed account of all activities occurring during the life of the project. A minimum of one report should be completed for each day, beginning with the date work begins and carried to the date that the project is completed and accepted, whether or not work is performed on the project. Additional reports should be used as necessary to report the various operations that are performed on the project, such as night operations and/or multiple shift work.
Steps involved in creating the report from SharePlus.
1. Open the Share Plus app and navigate to the construction project you are working on.
2. Click on Inspector's Daily Report - Restricted under lists.
3. Click on the + sign on the right corner to add a Daily Dairy
4. Fill in the fields and save to submit the report.
See below for more information on each field.
Field Information
Please refer to the table which will help you while entering the column information in the report. Attachments – Please add any attachments like photos, pdf's by clicking + Add
Additional Views for Inspector's Daily Report
If there is more than one contractor (prime or sub) on the project site today, create a Daily Diary_Addtn'l Subs entry for each contractor after the first.
If no work was completed on the project site today, create a Daily Diary_No Work diary to document that situation and explain why.
TIPS FOR WRITING INSPECTOR'S DAILY REPORTS
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Write daily reports each day. It is difficult, to remember all of the details after the fact. With legal proceedings, diary entries made after the fact may be considered inadmissible in court.
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Who,
What,
When,
Where,
Why.
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Write daily reports such that someone not familiar with the job can understand what is going on. Many times the daily reports are used to evaluate a claim years after completion of the project.
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Details. Use Stations, Alignment, Lane numbers, Right/Left, Structure Numbers, etc.
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Be careful referencing local names of businesses. Remember, that businesses change, and others reviewing a claim may not know the local businesses. You may use them as a quick reference, but follow it up with Stations and alignment information.
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List instructions to a Contractor, as well as whether or not they follow through with the instructions. List instructions by you or others, i.e. Resident Engineer, etc.
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List delays to operations, conflicts, payment disputes, etc.
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If the Contractor is performing work at no cost to the Department, explain why the work is “No Pay”. Be specific and thorough.
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Record what you measured or tested and if it was in accordance with the contract documents or not. (i.e. Densities, saw cut depth, tightening of bolts, etc.)
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It does not hurt to reference an operation that another inspector is inspecting if it affects the operation you are inspecting.
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Note the items of work that have been completed. (i.e. Completed backfill of Structure Number 152).
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Note start and completion of ICT’s. (i.e. When ramps/roads are closed and opened).
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Refer to Contractor as “The Contractor” or the specific name of the Contractor. Stay away from referring to them as “They”.
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Don’t write personal opinions of the Contractor. It is OK to write, “I have informed the Contractor to do “XYZ” three times, but it has failed to be performed.” However, do not continue and say, “this Contractor has no character”, etc. Do not write malicious comments in your diaries.
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Write one diary per contractor/subcontractor.
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Write one diary per work shift.
