Materials Certification is the process by which the NCDOT certifies that all materials and workmanship on all projects are in compliance with the specifications. The Quality Systems Section within the Materials and Tests Unit (M & T) is responsible for conducting the Material Certification Review to ensure that accurate and sufficient documentation is available to verify the acceptable testing and inspection of critical materials and products used to build the project. The Materials Certification Review will begin within ten days after the “Acceptance Date Approval Alert” has been received by M & T, through the HiCAMS. The following is a limited list of items that will be reviewed:
If the evaluation determines that there are shortages of acceptable test reports or unresolved discrepancies, the Resident Engineer will be asked to address these issues. See
Project Certification Process Flow chart.
The Materials Certification Review may be performed after acceptance of the project, but the process begins the first day of the project. The people who are vital in the project certification process are the project personnel (Resident Engineer, project inspectors) and M & T personnel. The responsibilities of each are listed below.
- Verifying that pre-certified/ pretested material have the proper documentation and approval (stamp or Alternate ID.)
- Area Materials personnel (Section Materials Specialist and Area Materials Engineers) auditing/reviewing project specific materials to insure compliance with MSG and Specifications.
The Quality Systems Section will complete the Materials Certification Review and prepare a Non-Participation Letter for the State Materials Engineer. If all discrepancies were not resolved the letter will be sent to the Division Engineer. If the Division Engineer receives a Non-Participation letter then one or more of the following discrepancies have occurred.
If the Division Engineer receives a Non-Participation Letter, the Resident Engineer should check HiCAMS for notes and emails in the “Materials Pre-Certification” module, review the discrepancies, and collect the needed documentation. The Resident Engineer may contact the following M & T personnel, should there be any questions regarding the Non-Participation letter.
